The President or Co-Presidents shall:

• Provide leadership and uphold the mandate of the Art Society

• Facilitate executive and general meetings

• Prepare and circulate meeting agendas

• Ensure meeting minutes are recorded and made accessible to members

• Serve as primary liaison to the Students' Union and attend General Assembly meetings

• Hold signing authority for banking and official documents

• Support and oversee the work of all executive members

• Attend club events and Club Exec meetings

The Vice President shall:

• Support the President(s) in all leadership duties

• Act on behalf of the President(s) when they are unavailable

• Assist with conflict resolution and executive oversight

• Hold signing authority for banking, if designated

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The Treasurer shall:

• Manage the Art Society's budget and finances

• Maintain accurate records of all income and expenses

• Prepare financial reports when required

• Ensure responsible use of funds for events and initiatives

• Hold signing authority for banking

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The Events Coordinator shall:

• Plan, organize, and execute Art Society events

• Book rooms, spaces, and equipment as needed

• Coordinate logistics such as materials, schedules, and travel (if applicable)

• Work collaboratively with the Communications Coordinator and Social Media Manager to promote events

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The Communications Coordinator shall:

• Manage official Art Society email communications

• Send newsletters and event announcements to members

• Maintain and update the Art Society website

• Serve as an official point of contact for collaborations and inquiries

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The Social Media Manager shall:

• Manage and post regularly on Art Society social media platforms

• Create and schedule promotional content for events and opportunities

• Work closely with the Communications Coordinator to ensure consistent messaging and branding

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The niche Gallery Coordinator shall:

• Plan and organize exhibitions for the niche Gallery

• Approve and manage submissions in collaboration with the designated sub-committee

• Ensure that no generative AI work is exhibited in the niche Gallery

• Update and maintain the niche Gallery website

• Coordinate installation, exhibition schedules, and calls for artists

• Regularly maintain the gallery space and installation materials list in between exhibits

• Refer to and update the niche Gallery information sheet

• Work closely with the Communications Coordinator and Social Media Manager on all promotional materials related to the niche Gallery

• Attend club events and Club Exec meetings

• Take on additional responsibilities as assigned by Presidential roles

The University of Lethbridge Art Society is committed to supporting human artists and the value of original, human-made creative work. We believe that art is a deeply human act of expression, labor, and communication.

Generative AI is not permitted in any Art Society space, event, or platform. This includes but is not limited to:

• The niche Gallery (submissions, exhibitions, and promotions)

• Art Society events (workshops, painting nights, craft nights, etc.)

• Art Society social media, website, and promotional materials

• Any collaboration or partnership involving the Art Society

For the purpose of this policy:

• Human-made art refers to work created primarily through the direct physical or digital labor of a human artist, using tools and materials that do not rely on generative AI models (e.g., Midjourney, DALL-E, Stable Diffusion, Adobe Firefly, or similar).

• Generative AI refers to algorithms or models that generate images, text, or other media based on prompts or training data scraped from existing works, often without consent or compensation to original artists.

The following are not considered violations of this policy:

• Using AI for accessibility tools (e.g., text-to-speech, image description generators)

• Academic work required for a course (though we encourage students to advocate for human-first practices in their classes), if this is the case the use of AI must be disclosed.

• Any submission found to be AI-generated will be rejected from the niche Gallery or any event.

• If an artist knowingly submits AI-generated work as human-made, they may be barred from future submissions.

• Executives who violate this policy will be subject to accountability measures outlined in Section 10.

If an executive member is not fulfilling their responsibilities:

• The President, Vice President, or a delegated executive (often the Communications Coordinator) may initiate contact

• All communications regarding performance concerns must take place through official Art Society communication channels (e.g., club email) to ensure proper documentation

A private, formal meeting may be held involving:

• The President and/or Vice President

• The executive member in question

• A Fine Arts professor mentor

• A third executive member acting as a witness

If neither the President nor Vice President is available:

• An appointed executive may meet with the executive member in question

• A written email summary of the meeting must be sent to:

  • The President

  • The Vice President

  • All meeting participants

The summary must be acknowledged by all parties present at the meeting.

Possible outcomes may include:

• Clarification of expectations and timelines

• Redistribution of responsibilities

• Probationary period

• Removal from position, following ULSU procedures if required

xec meetings are open to member but attendance is not required.